Apply for Housing: First-Year Students

NOTE: A $150 non-refundable prepayment is required to start the application. Please take this into consideration prior to starting your application.

2024-2025 Housing Application Process

All first-year students are required to live on campus unless they are commuting from their primary guardian's permanent address within a 50-mile radius of campus. 

First-year students are eligible to reside in Walton, Putnam, Phelps, Sellers, Wise, and Downing. Double room options are available in all of these locations. First year students that require a single room for medical reasons must work with the Disability Resource Center as early as possible in order to be granted approval for this room type.  

Students who participate in dual-enrollment programs or ECA while in high school are considered first-year students

                                               

Application Access

  • Please log-into our online application portal using your emich user name and password. You will also have to dual-authenticate with DUO in order to enter the application.
  • Students cannot access the housing application if they have a hold on their student account. Once holds are removed from a student's account, they take one business day to update in our system.
  • Students must use Firefox, Chrome or Safari; Internet Explorer is not compatible with our system.
  • Make sure to clear your cache prior to logging into the application. You should do this each time you log in to ensure proper performance.

Application Portal

First-year students on campus

Dates & Deadlines

The application will open for first-year students on January 24, at 10 am. The first-year application process is a three-step process, and all student should note these important dates and deadlines. Please note this is an overview of the process and more details on each step can be found below in the Housing Application Basics and General Information sections. 

  • January 24, at 10 am – First-year housing application opens for all new, incoming first-year students. 
  • January 24 through Thursday, March 28Step One - Application collection phase. Student will apply, sign their Housing & Dining Contracts, and create their roommate matching profiles for the next step.
  • Monday, April 1 through Sunday, June 2, at 11:55 pm - Step Two - Students need to review and communicate with potential roommates, and ultimately form a group of two with the person they want to be roommates with. Students in verified groups of two will have priority to select a room during our lottery room selection process over those who do not form a group of two.
  • Sunday, June 2, at 11:55 pm - First-year housing application fully closes in preparation for our lottery room selection. No further applications will be taken until we reopen the application on July 8. 
  • Monday, June 3 - Friday, June 7 -Housing will be getting ready for room selection! Eligible first-year students should watch their email accounts for their lottery information emails. We anticipate these emails being sent towards the end of the week. 
  • Wednesday, June 12  through Wednesday, June 19Step Three – Students eligible to participate in our lottery room selection will be assigned a date and time to enter the housing application to reserve a room for themselves and their verified group member, pick meal plans, and finalize their housing application. Students must fully complete their application no later than Friday, June 21, by 5 pm.
  • Friday, June 21, at 5 pm– The first-year housing application closes for Fall 2024 billing.
  • Monday, July 8, at 10 am – The first-year housing application reopens for late applications to start and finish the application process. Students who apply May 20 and after do not have the ability to request roommates or form a group of two. 
  • Friday, August 9, at 5 pm – The housing application closes as we prepare for fall opening! We may or may not open the application after this date for select applicants and is dependent on availability. Students must be registered for the minimum credit hours at this date to be eligible to apply. Please reach out to [email protected] for more information.

 

  • $150 Housing Prepayment Expand dropdown

    All students, regardless of scholarship/financial aid status, are required to submit a $150 non-refundable prepayment at the start of the housing application. This prepayment cannot be waived or charged to the student account.

    The housing application accepts credit cards and debit cards provided they also function as a credit card. The system will not accept debit only cards or prepaid credit cards.

    Making the prepayment via the housing application gives students instant access to proceed. If a student chooses to mail their prepayment, they MUST follow the directions to do so listed within the housing application. Mailed prepayments will take significant time to process.

  • Housing & Dining Contract Expand dropdown

    Students who are 18 years of age or older will complete an electronic version on the Housing & Dining Contract within the application process.

    Student who have not yet reached the age of 18 at the time of application are required to have their parent or legal guardian co-sign the contract before being able to proceed with the application process. The application process prompts students to enter contact information for their legal guardian, and email a copy of the blank co-sign contact to both parties.

    Students and their guardians need to read through the contract together. We asked that legal guardians help ensure that their student understands what they are agreeing to, and that the student will be held accountable for the terms and conditions listed in the contract. If there are any questions, we recommend that you contact us at [email protected] with your questions before signing and submitting this legal document!

    Once the co-signed contract has been signed by the students and legal guardian, students scan the document as a PDF and upload it into the application. Directions on how to complete this are available on the corresponding application pages.

  • Roommate Matching Questions Expand dropdown

    The application contains roommate/suite-mate matching questions. We recommend that students answer these questions as honestly as possible, and do not let fill out the answers on your behalf. These questions, and how students answer them, help students find and match up with another student to form a group of two.

    In addition to the matching questions in the housing application, EMU Housing & Residence Life has partnered with Residence Life has partnered with RoommateFinder to offer you a scientifically-backed, data-driven process to pair you with a roommate who better aligns with your lifestyle and values.

    If you used Roommate Finder your top matches will be emailed to you the week of April 1, when the Roommate Group section of our housing application opens up. 

    Please note that Roommate Finder is only available to students who submit their data to Roommate Finder before March 25. If you want to participate, a link will be provided to you within the housing application. 

    EMU Housing & Residence Life encourages you to reach out to your matches before creating your group of two in the housing application.

    If you don't want to use RoommateFinder, or are not happy with these matches, you can also use the matching and search features in the housing application to find and connect with potential roommates.
  • Personal Description Expand dropdown

    All students are required to write a short personal description. Even if you know who you want to live with, this description is used by other students who may be potential suite-mates.

    The maximum number of characters, including spaces, for your description is 500. We recommend writing your description in a word processing document so that you can keep an eye on your count. You can then cut/paste what you write into the text box.

    Things to include: likes and dislikes, interests, hobbies, or anything else that might be important to you that you would want potential roommates to know. Another important item to list here is if you are interested in a specific Living-Learning/Theme Community! If you are looking to live in one of our communities, this is the best way for you to let others know about your preference.

    We have found that students who list where/how to find them on different social media accounts are highly success in this process.

  • Find A Roommate Expand dropdown

    First-year students are limited to requesting one (1) other person to live with. This student will be your roommate.

    There are multiple ways for you to find someone to live with:

    • Use the matching filters within the housing application to determine suitable candidates, and contact them using the internal messaging system.
    • Submit your information to RoommateFinder, who offers you a scientifically-backed, data-driven process to pair you with a roommate who better aligns with your lifestyle and values. Please note that Roommate Finder is only available to students who submit their data to Roommate Finder before March 25.
    • Join our First-Year Roommate page on Facebook, and interact with other students who are also looking for a roommate.
  • Create a Group of Two Expand dropdown

    Students need to review and communicate with potential roommates . Ultimately, forming a group of two with the person who want to be roommates. You must Verify yThis must be completed sometime between Monday, April 1, and Sunday, June 2, at 11:55 pm.

    There is no rush to form a group of two – take your time and use the different search methods (listed in the Find a Roommate Section).

    Students in verified groups of two will have priority to select a room during our lottery room selection process over those who do not form a group of two.

    Once a student has determined who they want to live with, both students need to discuss where they want to live and who will be responsible for picking the room. The person who will pick the room and books both students into bed spaces is called the Group Leader.

    The Group Leader is the individual who must create the group within the housing application, invite the other student to the group, and verify the group once the second student accepts.

    VERIFYING THE GROUP IS THE MOST IMPORTANT STEP! The Group Leader needs to make sure the group is verified. If you are unsure, log into your application and on the “Form a Group of Two” Page, it will say on your page if your group is verified or unverified – the group leader can verify the group with one click.

    It is also important to note that the Group Leader is the person who will be making the housing assignments. You and your roommate should talk about this and if you need to change who is the group leader, the group leader can make that change in the housing application by clicking on the “Make Leader” button. You can make this change in the application up until the application closes on June 2.

  • Reserve Your Room Expand dropdown

    Students eligible to participate in our lottery room selection (Wednesday, June 12  through Wednesday, May 19) will be assigned a date and time to enter the housing application to reserve a room for themselves and their verified group member, pick meal plans, and finalize their housing application. 

    The Group Leader is responsible for assigning themselves and the other member of their group. We highly recommend that students talk with their group member about where they want to live well in advance and have backup options in case those areas are sold out.

    If you are NOT the group leader, you will not be able to proceed with the application until your Group Leader makes your assignment. Please do not try, as this may cause errors!

    After the Group Leader has made a housing assignment for both students, both students can pick their meal plan for the academic year and finalize and complete their applications.

    ALL STUDENTS must finalize and complete their applications before Friday, June 21, at 5 pm.

  • Pick Your Meal Plan  Expand dropdown

    After the Group Leader has made a housing assignment for both students, both students need to log into the application and pick their meal plan for the academic year.

    Meal plans are the primary way that students pay for food and beverages while on campus. Our meal plans are comprised of meal swipes and Flex dollars, all of which are loaded onto your Eagle ID card.

    First-year residents pick from the following meal plan options:

    • Anytime @ the Commons
    • 3 Per Day
    • 2 Per Day

    For all three of the plans above, students can elect to purchase more Flex when selecting their meal plan within the housing application.

    Meal Plan Pricing & Info

  • Review Assignment Information Expand dropdown

    The Assignment Summary page is the last page of the housing application that students can reach at this time and serves are your CONFIRMATION that you have completed your housing application. You will not receive an email or any other notification confirming your housing assignment.

    This page will display the meal plan selection and room reservation details made by the student. 

 

  • How do I know if I am eligible for the Lottery Room Selection

    Expand dropdown

    Students are eligible to participate in our lottery room selection if you have reached Step Two -  the "Form a Group of Two" page in the housing application. We require students to reach this page of the application to participate in the lottery, because they must complete all the required pages that are necessary to be successful in the room selection process. 

    Eligible students will be emailed their lottery information the week of June 3. We anticipate these emails being sent towards the end of the week. In the meantime, if you have reached the Groups page, you are right where you should be!

  • I will I be notified of my lottery date and time?

    Expand dropdown

    Eligible students will be emailed their lottery information the week of June 3. We anticipate these emails being sent towards the end of the week. If you think you are eligible for the lottery and do not get a lottery email by Monday, June 10, please read out to [email protected] (make sure to include your E number!) so we can review your account.

    Lottery emails are sent to the active email address and the personal email address that Housing and Residence Life has on file for you. These emails are not sent to anyone. You are responsible for checking your emails and making sure you complete your housing application. 

  • I'm in a roommate group - How does the lottery work?

    Expand dropdown

     Make sure to read through the “Create a Group of Two” section under the “Housing Application Basics” tab - you need to make sure you have successfully created a verified group! 

    The Group Leader is responsible for assigning themselves and the other member of their group. We highly recommend that students talk with their group member about where they want to live in advance of the lottery and have backup options in case those areas are no longer available. 

    If you are NOT the group leader, you will not be able to proceed with the application until your Group Leader makes your assignment. Please do not try, as this may cause errors!

    After the Group Leader has made a housing assignment for both students, both students can pick their meal plan for the academic year and finalize and complete their applications. 

    What we recommend is that Group Leaders let the other member of the group know when they have made the assignment! Message them, send a text, call, whatever is best! Just let your group member know so they know to log in and complete their application. 

    ALL STUDENTS must finalize and complete their applications before Friday, June 21, at 5 pm

  •  I'm not in a roommate group - hows does the lottery work? Expand dropdown
     If you did not find a roommate or did not have time to before the deadline, you will still be able to participate in the room selection lottery.

    You will be given a lottery time to pick a space, but you will need to pay close attention to where and who is aleady in the space when making your assignment.

    While you will still be able to participate in our lottery room selection, you will not have priority to select a space and will not have the ability to request a roommate at a later date. 

    See the “Room Selection Steps” section for more details. 

  • Room Selection Steps

    Expand dropdown

    On the ‘First-Year Room Selection’ page, select your building choice by clicking the green “Select This Location” button.

    The next page will show you all of the available spaces in that particular area. You can further filter the building using the “room type filter” or “floor/building filter”.

    Be very careful when selecting a room. Read the description of the room carefully and learn about who is already assigned into the space by clicking on “Show Room Info”. Read the profile of the student BEFORE selecting the room.

    When you have picked the room you want, click the “Add to Cart” button on the room card. Then, scroll down and click “Save & Continue”. The next few pages will have you assign yourself (and a group member, if you have one) to the open bed spaces in the room. Once you reach the meal plan pages, know that you have successfully booked your spaces and continue working through the application process to finalize and confirm your selections.

    Things to note:

    If you don't see a particular building, area, or room type, that means it is SOLD OUT.

    If you are looking to place yourself in an Learning Living/Theme Community, you must have selected that LLTC earlier in the application. If you did not select that particular LLTC on the application, you will not have access to the floor. You can always go back and update this as needed.

    The system allows you 10 minutes to complete this process. If you run out of time, you are able to go back in and start over.

  • What if the lottery time is missed? 

    Expand dropdown

    If the Group Leader or student cannot log in at the assigned lottery time, the process remains open from the assigned time until Friday, June 21 at 5 pm. Given this lengthy duration, we will not change assigned lottery times. 

    You can log in anytime after your assigned lottery time to pick your space and complete the application.

    ALL STUDENTS must finalize and complete their applications before Friday, June 21, at 5 pm

  • How can I get help with room selection? 

    Expand dropdown

    During room selection, housing staff hosts drop-in Zoom help sessions for those with active lottery times. Students who need help selecting a space should click on the link, which is only available within the housing application, for assistance. Access to the help session is limited to only those with active lottery times. There is usually a small wait time.

    The following students should automatically enter the help session for assistance before trying to book a space:

    (1)              Anyone with an approved housing accommodation from EMU’s DRC.

    (2)            Anyone participating in our gender-inclusive housing program.

    (3)            Anyone who needs an assignment into a CSP or TRIO-designated space.

  • How do I know I have completed everything in the housing application? 

    Expand dropdown

    Once a housing assignment is made, each student is responsible for working through the remaining pages of their housing application to finalize and complete it. 

    Until students reach the “Assignment Summary” page, the application is not complete. 

    The “Assignment Summary” page is the last page of the housing application and serves as your CONFIRMATION that you have completed the housing application. You will not get an email or any other notice.

  • What housing types are available?

    Expand dropdown

    First year students are eligible to reside in Walton, Putnam, Phelps, Sellers, Wise, and Downing. Double room options are available in all of these locations. First year students that require a single room for medical reasons must work with the Disability Resource Center as early as possible in order to be granted approval for this room type.                                                  

    The majority of our first-year spaces are double room suites. A suite consists of two rooms, connected by a bathroom or other living space.

    A double is a room that you will share with a roommate, and share common spaces like a bathroom, with another set of two students. This means that four students are assigned to each double suite - two students per room. Please see the residence hall options for floor plans and what comes in each space.

    Wise Hall is the only residence hall that is a little different. All rooms in Wise are double rooms. Students do not have suite-mates in Wise due to the community bathroom. Students who select Wise will share the bedroom with another student, and share the community bathroom with the floor. Please see the Wise Hall page for floor plan information and what comes in the space.

  • What if I apply before the June 2 deadline, but don’t form a roommate group of two?

    Expand dropdown

    If you are unable to find a roommate and form a group of two during the allotted time (Monday, April 1 through Sunday, June 2, at 11:55 pm), you will be contacted via email the week of June 3 regarding our room selection lottery.

    While you will still be able to participate in our lottery room selection, you will not have priority to select a space and will not have the ability to request a roommate at a later date.

  • When will the application reopen for late applicants?

    Expand dropdown

    The first-year housing application reopens for late applications to start and finish the application process on Monday, July 8, at 10 am. Students who apply on July 8 and after cannot request roommates or form a group of two. 

    The application will close for fall opening on Friday, August 9, at 5 pm. All applications should be submitted before this date and time.

  • I am in TRIO, College Supports Program (CSP), Brotherhood Scholars, or Sisterhood Scholars. Is there anything I need to do?

    Expand dropdown

    Living in the TRIO, College Supports Porgram (CSP), Brotherhood, or Sisterhood Scholars communities require that you apply for those programs and be accepted into them in order to be assigned housing in those areas.

    If you plan on being in any of these programs, Housing recommends that you apply and make your prepayment as soon as possible, and then communicate this to your program.

    You should NOT reserve a space or create a roommate group. Please complete all pages of the application through the personal description. At that point, log out and let your program know that you have applied for housing. Housing will reach back out to you to complete the application once your program makes your assignment.

  • I am a Division I Student-Athlete. Is there anything I need to do?

    Expand dropdown

    Student-athletes need to apply, make your prepayment and complete all pages of the application through the personal description. At that point, log out and let your coach know that you have applied for housing. You should NOT reserve a space, look for a roommate, or form a group of two.

    Athletics makes your assignments over the summer, and then communicates this to housing. Once housing has been given an assignment for you, we'll let you know via email and provide further directions for completing your application.

    All questions about student-athlete housing should be directed to your coach.